A corporate event photo gallery app your whole team fills
Conferences, offsites, product launches and town halls generate hundreds of photos that end up scattered across personal phones and internal chat threads. PicUnionApp is a corporate event photo gallery app that routes all of it into one private, branded gallery — attendees scan a QR code on their badge or the stage screen, and your marketing team downloads the whole set in original resolution the next morning.
Free to start · No app for guests · Set up in about two minutes
Where corporate event photos actually go
The pattern repeats at every company. Someone from marketing takes 300 photos on a good camera. Forty attendees take another 900 on their phones. The marketing set gets filed properly. The other 900 are posted into three different Slack channels, forwarded around in group texts, and then lost the moment the channel scrolls. Six months later, when someone needs a photo of the panel session for a case study, nobody can find one.
It is not a storage problem — the company almost certainly has a Drive or SharePoint. It is a collection problem. Nobody is going to log into the corporate file server on their personal phone at 9pm to upload conference photos, and IT would rather they did not try.
What you get
Built for how corporate events actually run
One code, the whole venue
Print it on badges, table tents, and the holding slide between sessions. Attendees scan and upload without touching a corporate login.
Works for external attendees
Clients, partners and press can contribute without being added to your internal systems or given a company account.
Live wall between sessions
Run the gallery on the foyer screen during breaks. It fills dead time and quietly prompts more people to upload.
Marketing-ready originals
Download the full set as a zip at original resolution — usable for recap posts, case studies and next year's event page.
Private by default
Access is limited to people with your link or QR, with an optional passcode. Nothing is public and nothing is indexed.
Branded to the event
Set the event name, cover image and colors so the gallery looks like part of the event rather than a generic upload form.
How it works
Four steps, start to finish
Create a gallery per event
One for the annual conference, one for the sales offsite. Each gets its own link, QR code and download.
Get the code in front of attendees
Badge back, table tents, the slide that runs before each session starts, and the closing slide. Four placements is enough.
Organize with folders
Split the gallery by day, track, or session so the marketing team is not scrolling through 1,200 unsorted images later.
Hand the zip to marketing
One download gives the comms team everything at full resolution while the event is still newsworthy.
Content for the recap post, without the content request
Most event recap content is produced from a small professional set because it is the only set that is organized. That is why company recap posts look the same every year: the stage shot, the panel shot, the room shot. The photos that actually perform — people talking in the hallway, the team laughing at dinner, the whiteboard covered in a workshop's output — are the ones taken by attendees, and they are exactly the ones that never make it back.
A single collection point changes what your comms team has to work with. Instead of sending a message asking people to send in their photos and receiving nine replies, they open one gallery with several hundred images sorted by session.
- Hallway and networking shots the official photographer missed
- Workshop outputs and whiteboards captured by participants
- Team dinner and offsite evening photos
- Multiple angles of every keynote, free of charge
No IT ticket, no shadow accounts
Anything that requires attendees to authenticate against a corporate identity provider will not be used by external guests, and anything that requires an app install will not be used by anyone. A QR code that opens a browser page avoids both problems: there is no software to approve, no account to provision, and no personal device enrolled in anything.
For the organizer this matters practically. Event photo collection stops being a request that has to go through IT before the event and becomes something the events team can set up themselves on the morning of the conference.
- Nothing to install on attendee or employee devices
- External guests contribute without a company account
- Access controlled by link, QR code and optional passcode
- One export at the end — no per-person file collection
Industry event research repeatedly finds that attendee-generated content outperforms brand-produced content for post-event reach — which is an argument for collecting it properly rather than hoping it surfaces. Event Marketing Institute research
Corporate events: common questions
The things hosts ask before they set one up.
Yes. Anyone who scans the QR code or opens the link can contribute. There is no corporate login involved, which is what makes it usable for clients, partners and press.
Yes. Set the event name, cover photo and colors so the gallery reads as part of the event rather than a third-party upload page.
Yes. Create folders inside the gallery — by day, by track, or by session — and guests upload into the right one. It saves the comms team a sorting pass later.
Download the entire gallery as a single zip at original resolution. Nothing is re-compressed, so the images are usable in print and on the web.
Yes. Access requires your link or QR code, and you can add a passcode. The gallery is not publicly listed and is excluded from search engines.
Sharing photos at a different kind of event?
Set up your event gallery
Two minutes to create, one QR code to print, and every attendee photo in one place.
Create Your Gallery